In Kenya, the Kenya Certificate of Primary Education (KCPE) and Kenya Certificate of Secondary Education (KCSE) examinations have long been regarded as crucial milestones in a student’s academic journey.
The results of these tests can act as stepping stones to chances in further education and can open the door to a more promising future. However, there are scenarios that may develop in which persons require a replacement for their KCPE or KCSE certificates owing to loss, damage, or other unforeseen situations.
In the event that any of these documents are lost, the following steps should be taken:
- If a candidate can provide proof of the loss of their original certificate, the Kenya National Examination Council (KNEC) will issue a replacement certificate in accordance with section 10, (1), (d) of the Kenya National Examination Council Act.
- In March 2009, KNEC mandated the reinstatement of all lost certificates dating back to 1981.
- The council also decided that a candidate can only replace their certificate once.
To successfully replace a lost KCPE or KCSE certificate, follow the outlined procedure:
- Obtain the KNEC certificate replacement form from any KNEC office or download it from the KNEC website at http://qmis.knec.ac.ke.
- Fill out the form completely, ensuring that there are no blanks.
- Include all supporting documents along with the filled-out KNEC certificate replacement form.
Documents required for replacing a lost KCPE or KCSE certificate:
- Copy of the certificate (mandatory)
- Copy of ID/passport or birth certificate (for candidates under 18 years)
- The names on these documents must match the names used during the exam. If there has been a legal name change, include the relevant paperwork.
- Original affidavit taken under oath in a court of law
- Original police abstract stating the loss of the certificate(s)
- Completion/Recommendation letter from your school or exam center
- Original KNEC bank deposit slip (mandatory)
Payment for lost KCPE or KCSE certificate:
The replacement fee for lost certificates is Kshs 5,800 (including 16% VAT tax), payable to KNEC. You can make the payment at the following banks with KNEC collection accounts:
- National Bank of Kenya
- Kenya Commercial Bank
- Equity Bank
- Co-operative Bank
Ensure that all the information provided is genuine and accurate. Send a sealed envelope containing all the required documents to the following address:
Council Secretary/Chief Executive,
Kenya National Examination Council,
P.O. Box 73598-00200,
City Square, Nairobi.
- Certificates can be collected from the KNEC offices within 60 days of submitting the request. Certificate holders must verify their identity with an ID.
- Minors under 18 years of age must have a parent or legal guardian present with the original ID.
- Certificates that are not collected within two years of the application date will be discarded by the council without any refund, even without consulting the certificate owner.